• • • Default folders Each account starts with these default folders: • Inbox: Incoming messages arrive in your Inbox unless you've created an Inbox rule to redirect them to another folder, or they're identified as junk email. • Drafts: If you create or respond to a message, but can't finish it right away, it will automatically be saved to your Drafts folder. You can come back to the message later to continue editing it, and then send it. • Sent Items: By default, a copy of every message you send is put in your Sent Items folder. • Deleted Items: When you delete a message, it's moved to the Deleted Items folder. • Clutter: Can help you filter low-priority email, saving time for your most important messages. Has more information about Clutter, including how to disable this function. • Junk Email: Messages that have junk email characteristics but that aren't blocked by a spam filter before they reach your mailbox will automatically be moved to this folder. Has more information about your Junk Email folder. • Notes: You must use Outlook to create or edit items in this folder. You may see other folders that have been created by your administrator. Note: If you don't see a list of any folders, your Folder Pane may be hidden. Near the top-left corner of the application, you should see an arrow that when hovered over displays the tooltip, 'Click to expand Folder Pane'. Click this arrow to expand and view your folders. Right-click menu for folders Most of what you can do with a folder will be found in the right-click menu. Actions you can take include: • Open in New Window: This will open the folder in a new window. • New Folder: Use this to create a new sub-folder in the folder you right-clicked. Canon mx340 scanner setup. For more information about rules, see Create a rule in Outlook 2016 for Mac. If you have only Exchange account in Outlook, the On My Computer folders are hidden by default. This helps simplify the folder structure in the navigation pane. • Rename Folder: Rename the folder. You can't rename the default folders, such as the Inbox folder. • Copy Folder: This will copy the folder as a subfolder to the destination selected in the popup window. • Move Folder: where you can select a folder to move this folder to. You can also move a folder by clicking it and dragging it to where you want it. • Delete Folder: Delete the entire folder. Delete will move the folder to the Deleted Items folder. ![]() ![]() • Mark all as read: Marks every item in the folder as read. • Clean Up Folder: This will remove redundant messages in the selected folder and move them to your Deleted Items folder. • Delete All: Deletes everything in the folder, including any sub-folders. Warning: These messages are not easily recoverable. • Show in Favorites/Remove from Favorites: Adds the current folder to your Favorites. • Sort Subfolders A to Z: This will sort the subfolders of the selected folder alphabetically. • Move up/down Will move the selected folder up or down. • Properties: Allows you to manage your autoarchive, permissions, and other settings related to your account. Creating folders You can create additional folders to organize your messages any way you want. For example, you can create a folder for a specific project, or for all messages sent by a particular person, or all messages sent to a distribution group that you're a member of. To create a new folder, right-click the parent folder you want to create the new folder in. If you want a top-level folder (a folder at the same level as your Inbox), you would use your mailbox as the parent folder. To create a folder within your account: • Right-click your account. • Click New folder.
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